User Guide


Welcome to the Overbooked™ app user guide. There’s so much you can do. We recommend checking out our tutorials on YouTube® so you don’t miss a thing.


Table of Contents

Home Screen

This is the Overbooked™ app home screen. Here you have three
sections.

  • Toolbar
  • Calendar
  • Events

Toolbar

The Overbooked™ toolbar has the following actions from left to
right.

menu Open side menu
forum View Overbooked™ Blog
shopping_cart Shop Overbooked™ Merchandise
people Enter the Overbooked™ Community
contact_mail Fan Capture
share Share Entire Overbooked™ Web Calendar. Your link will be: https://overbookedapp.com/calendar/<username>
close Close and Exit Overbooked™ App

Calendar

The Overbooked™ calendar lets you search for events you have entered.
Below is a list of things you can do

Menu
navigate_before Go To Prior Month
navigate_next Go To Next Month
date_range Show All Calendar Events
today Set Calendar to Today

The Overbooked™ calendar let’s you do the following actions:

Actions
Swipe left to go to next month
Swipe right to go to prior month
Click any date to go to that day

The Overbooked™ calendar has the following indicators:

Indicators
Teal circle denotes “today”
Grey circle denotes selected day
Days with red dots have events

Events

The Overbooked™ event section has the following actions:

edit Edit Event
add_circle Add Event
delete Swipe left to Delete Event
Click “directions” to open in Maps
Click image or description to view event

Add New Event

This is the Overbooked™ Add New Event screen. This is where you add new
events to your calendar.

The Overbooked™ add event screen has the following actions:

Actions
  • Add an event title
  • Set event as private. Private events don’t show on Web Calendar
  • Add a start date for your event
  • Add a start time for your event
  • Choose a timezone for the particular event.
  • Enter an address for the event. Enables Maps functionality.
  • Add an event description. Description gets copied to clipboard when
    sharing event. HTML links can be added (<a
    href=”example.com”/>)
  • Choose to set an event reminder (Note: Reminders are cleared if
    Overbooked™ is removed from the device)
  • Choose an image, to upload to promote the event. (Max 3MB jpg, png,
    bmp)
  • Save new event

Edit Event

This is the Overbooked™ Edit Event screen. This is where you share event
flyers to social media.

The Overbooked™ edit event screen has the following actions:

Actions
  • Update event title
  • Set event as private. Private events don’t show on Web Calendar
  • Update start date for your event
  • Update start time for your event
  • Update timezone for the particular event.
  • Update address for the event. Enables Maps functionality.
  • Update event description. Description gets copied to clipboard when
    sharing event.
  • Update event reminder (Note: Reminders are cleared if
    Overbooked™ is removed from the device)
  • Update image to upload to promote the event. (Max 3MB jpg, png,
    bmp)
  • Save changes

Advanced

This is the Overbooked™ Advanced Event screen. This is where you opt to send automated email messages to fans.

The Overbooked™ advanced event screen has the following actions:

Actions
  • Call to Action. Adds a button to emails and MyCalendar.
  • Call to Action link. A link to anywhere on the internet. Must be prefixed with http or https.
  • Automated Messaging – Turns on automated email
  • Enabled Checkbox turns on or off automated messaging for this event
  • First Contact. When to send a first event email to fans
  • Second Contact. When to send a second event email to fans.
  • Fans Within. Send email to fans within a specified mile radius of the event.

Share Event Screen

This is the Overbooked™ Share Event screen. This is where you view and
share an event.

The Overbooked™ Share Event screen has the following actions:

Actions
share Share Event Flyer. Allows you to share the event flyer to fans using your phones share dialog.

If you have added an event description it will be copied to the clipboard. You can then paste the description into the destination app.

Settings Menu

This is the Overbooked™ settings menu. Here you have a number of options to help you manage your app.

The Overbooked™ settings menu has the following options from top to
bottom:

date_range View your Web Calendar
public View the Overbooked™ blog
subscriptions Manage your Overbooked™ subscription
person Manage your Overbooked™ community profile
help Link to this user guide
screen_lock_portrait Change your Overbooked™ password
email Send an email to overbookedadmin
info View Terms and conditions, privacy and cookies policy.
lock Sign out of Overbooked™

Web Calendar

This is the Overbooked™ web calendar management tool. Here you can easily personalize your web calendar with a couple of swipes and clicks.

Personalizing the Overbooked™ web calendar with your own header image is an easy four step process.

  1. Choose an image to use as a header
  2. Select a desired aspect ratio to crop
  3. Crop the image
  4. Hit save and you’re all done. Or, hit the undo button to try again.

Your web calendar is now ready to share with fans. Your web calendar link will be: https://overbookedapp.com/calendar/<username>

Your web calendar will look something like this:

Tip: Add cool graphics to your header image as I did. The possibilities are endless. And don’t be afraid to change your header image often giving fans something new to explore.
(Note: Changing the header image on your web calendar will take effect immediately. But, some social sites like Facebook will cache your page for 24 hours or so. If you don’t see a change when making a post, be patient. It’s just an internet thing!!!!

My Web Calendar

With your Overbooked™ My Calendar, all of your public events are showcased, can be shared as well as embedded into your personal website.

Sharing

share

Sharing from the apps main toolbar allows you to share your entire calendar to fans using your phones share dialog.

Your Overbooked™ calendar can be also shared and viewed by anyone with the following link:
https://overbookedapp.com/calendar/<username>

Note that <username> is your Overbooked™ username chosen when you created your account

Embedding

You can embed your web calendar into your personal website so that you never have to log into your website management console to keep it updated.

You can embed your calendar into your personal website in one of two ways:

  • Add and iFrame. An iFrame is HTML code used to display a web page within another web page. Click the button below to select all and then copy the Overbooked™ iFrame code to embed your calendar into your website.
    **Remember to replace <username> with your Overbooked™ app username.



  • Download our WordPress® Plugin. If you use WordPress to host your website you can use the iFrame code or you could use our WordPress® plugin. Which ever is easier for you.

    Below is the shortcode of the WordPress® plugin:
    [overbooked-calendar host=”overbookedapp.com” username=”<username>”/]

**Remember to replace with your Overbooked™ app username.

Fan Capture

With Overbooked™ you can capture fan email addresses right in the app and the system will send emails automatically when you post a new event in their area.

You can easily collect a fans email address along with their zip code so that the system can automatically send email messages when you schedule events in their area. Email address and zip code are required fields. First and Last Name are optional but encouraged if possible. You can also capture a fans phone number for future functionality. If you are offline, the app will store the fan info until the app is able to connect to the internet.

Email Automation

With Overbooked™ you can have the system send emails to fans automatically when you post a new event in their area.

Overbooked™ will take the information you’ve entered for an event, including the attached event flyer and format a beautiful email and send it to your fans. The email will include the event title, description, address and an optional Call to Action.

To have the system send emails, go to the Advanced section of the Event Add/Edit screens.

Overbooked™ Community

The Overbooked™ Community is a private social platform for you to connect with other users and build your network. The community is available exclusively to Overbooked™ members. You can create your own personal profile, follow and be followed, make posts and share content. Because the Overbooked™ Community is a closed community you never have to worry about trolls and negative people. It’s a community of folks who love what they do and want to succeed.